Terms & Conditions
Terms & Conditions 28/3/2022
By booking a Stall at the “Cambridge Trash ‘N’ Treasure Market” (Market)
you agree to abide by these “Terms & Conditions”.
The Market Day is run under the direct control of “The Lions Club of
Cambridge Charitable Trust” (Lions Club).
The members of the Lions Club who manage the market are volunteers.
GENERAL INFORMATION
Trading Location
Memorial Park, (Rugby Grounds)
62 Taylor Street, Cambridge
Time
8-30 a.m. to 1 p.m. on the second Sunday of every Month
Any stalls set up and operating within the perimeter fence of Memorial
Park on the above dates and time are bound by these terms and conditions.
Weather
The market is held rain or shine!
Stallholder Report Point & Time
1. Arrival time between 6-30 a.m. and 8-30 a.m.
2. Join the ‘Stall Allocation Queue” in the slip lane located in Taylor St
on the left-hand side of the main entrance to “Memorial Park”. The lane
will be identified with a “Lions Event” sign and orange road cones.
3. Follow vehicles in front of you until you reach the head of the queue.
4. Allocation - You will then be given instructions on how to find your
site. All stalls are allocated to persons who have registered on the “Market
Website" on a "First Come First Served Basis" on the day of the
Market.
It should be noted that it is unlikely that the same stall will be
allocated to a Stall Holder from one month to the next. This is because
the market layout could vary from month to month depending on weather
conditions.
5. Proceed into the market area very slowly (10 kph maximum).
6. Lions volunteers wearing yellow Hi Viz jackets are there to assist you
find your site.
Stall Information
Car Parking
If using the whole of your site/stall to display your product, please
unload your vehicle promptly and park in the designated car park on the grassed
area to the left of the main entrance to the park.
Parking your vehicle on your stall site is acceptable, but you must leave
room for your product within the site.
If you wish to have your vehicle on your site, park at right angles to the
walkway as you would in a normal car park. If you have a double site, you can
park across the back of the site parallel with the walkway.
Please do not park your vehicle on the site next door (if empty).
Rugby Fields
The Market shares the “Memorial Park” facilities with the
Cambridge Rugby fraternity. There are three fields within the confines of
the park. No vehicle is to encroach onto playing fields, even for
turning. A turning loop is located on the main park road, beyond the
Grandstand and Toilet Block.
Shelters, Tables & Trestles
These are not provided and are the stall holders responsibility
Note; you can only use the site area allocated;
Your single site measures 4 metres wide x 8 metres deep. A double site
measures 8 metres x 8 metres.
Please keep within the boundaries as defined by the markers in each corner
of the site.
Market Rules
Important -for reasons of public safety, Vehicles are prohibited from
entering the Market selling area after 8-30 a.m. and must not leave or re-enter
the market area before 1pm,.
Stall Fee
$20-00 per stall. ($5-00 for Charitable Organisations), this will be
collected from you during the Market. You are required to pay the stall fee in
cash. A receipt can be issued upon request.
Your product display or signage must not extend into the walkway.
For public safety, portable signs must not be placed in the alleyways.
Please refer problems with your site or with neighbouring stalls to the
Market Manager promptly.
IMPORTANT: always keep your till float and takings safe
and secure.
If you suspect that goods have been stolen from your stall or have
concerns about any persons hanging around your site, please report by phone
(027) 693 7952 or contact a market staff member in yellow high viz jackets.
Goods for sale must not be hawked around the market area; all selling must
be done from your site. Pamphlets, flyers, or advertising material cannot be
distributed around the Market or placed on vehicles.
Please co-operate with your neighbour.
Raffles
Are not permitted from stalls except if prior approval has been
obtained from the Market Manager.
Sausage sizzles
Sausage sizzles are not permitted.
Dogs:
No Dogs are permitted at the Market. (Memorial Park is specified as being a Dog prohibited area in “Schedule One” of the Waipa District Council D o g C o n t r o l B y l a w 2015, with the exception of disability assist dogs).
Sound Systems
Amplified sound is not permitted.
Alcohol
The Cambridge Market area is a designated alcohol-free area.
Smoking
Cambridge Market is a “Smoke Free Event”
Counterfeit or faked goods
Counterfeit or faked goods with pirated brand names protected by local or
international Copyrights cannot be sold. You will be asked to leave if you
infringe this instruction.
Power
Powered stalls are not available.
Subletting
Subletting of stalls is not permitted
Shelter
Use of Gazebos / Umbrellas is recommended as all stalls are unsheltered.
They must not encroach onto the walkways. Secure hold down methods
must be used in windy conditions.
Display of Goods
Where possible goods are to be displayed on tables or trestles. Large
items that won't fit on tables are to be located adjacent to your table within
your stall boundaries.
Small items are not to be placed on the ground as they become a tripping
hazard.
Tables / Trestles
Stallholders are required to provide their own Tables / Trestles.
Restrictions
Food for Sale
All food for sale or distributed from stalls must comply with the current
Food & Hygiene Regulations. (Refer to the “Selling Food” section) and must not
be eaten within the Market Perimeter
If you wish to sell products other than those on your application form,
you must seek our approval prior to the market. This is especially the
case if you are wanting to sell food items.
Till Float
Bring sufficient cash for your till float e.g., 50c coins, $5, $10 notes.
There are no Bank ATM facilities at the market location.
Walkways
The walkways must be kept clear to allow unimpeded movement of
pedestrians, mobility scooters and pushchairs. This is to ensure that the
health and safety of the public is not compromised.
Communication
Prior to Market Day:
Our preference is for you to contact us via the "Contact” page
If you wish to phone us in respect of "Trash 'N' Treasure" the
number is 027 693 7952
It is highly likely you will go through to the voice messaging system.
Please leave us a message, giving us, a contact phone number and we will return
your call.
Written communication be sent to P O Box 251, Cambridge 3450
Contact on the day
The Cambridge Lions Gazebo (located adjacent just inside the Memorial
Gates) and Lions Food Caravan (located near the Grandstand) This is the place
to go if you need to communicate with us on the day. We cannot be missed, just
look for someone wearing a Hi Vis Vest "Lions Logo" on the front and back.
Some members may also be wearing peaked cap, "Gold & Blue" with a
Lions Logo on the front.
Toilets
The women’s toilet block is situated to the north of the “Grandstand” and
men’s toilet is in the changing rooms adjacent to the Grandstand.
Water
Water taps are located on the front of the Women’s Toilet Block and on the
end wall of the men’s change room building.
SELLING FOOD
Selling Food for Fundraising
As the market organiser we are required to ensure that each food stall
holder is appropriately registered or exempt.
You can sell food for fundraising up to 20 times per year without
registering under the Food Act. This includes the sale of cakes, biscuits,
lollies etc. Everyone selling food must make sure it is safe and suitable, even
if you don’t need to register.
You can still be checked and held accountable if you make people sick.
Note Under the act “Fundraising” is defined as “selling or trading not for
personal profit", That means that ALL the profits from the funds raised
must be going to a charity.
To sell food for profit
To sell food for profit you must be registered under the Food Act.
If you require further information, please go to the ‘Ministry of Primary
Industries Website
Where Do I Fit?
http://www.mpi.govt.nz/food-sa...
Use the tool on the above link to find out what rules you need to follow
under the Food Act 2014.
or go to
“Waipa District Council” at
http://www.waipadc.govt.nz/our...
If after viewing the above links you are still unsure as to your status
you should contact the
Environmental Health Officer
Cambridge Service Centre
Waipa District Council
Phone; 07 823 3800
You should discuss your status in respect of Food Safety with them
and obtain a “letter of exemption” or become registered.
HEALTH & SAFETY
IMPORTANT – THIS IS A SHARED RESPONSIBILITY
Under the Health and Safety at Work Act 2015 it is acknowledged that there
is a shared responsibility between The Lions Club of Cambridge Charitable
Trust, all Stallholders and the visiting Public to ensure The Market has a high
level of Health and Safety for the benefit of everyone.
Stallholders must report any notifiable (injury, accident) which occurs on
or near their stall to the Market Manager.
First Aid Kit and Defibrillator
Are available at the Lions Food Caravan.
Stall Safety
Stallholders are responsible for always maintaining their stall in a clean
and tidy condition. You are encouraged to present an attractive stall in
keeping with the theme of our Trash ‘N’ Treasure Market.
The following Market Rules must be always adhered to:
The maximum speed limit in and around The Cambridge Market is 10kph at all
times.
Vehicles are not permitted to enter the market stall area between 8-30 a.m.
and 1 p.m.
Vehicles parked on stall sites are not permitted to leave the stall site
between 8-30 a.m. and 1 p.m.
For public safety, vehicles must not move through the Market Area until 1
p.m. You are requested to take the shortest route from your site to the
perimeter roadway. The only exception for leaving early is illness, an
emergency, or the onset of bad weather. Staff can be called in to assist your
movement through the market area in an emergency.
Sites must be vacated by 2.00 p.m.
Stallholders who must leave the market early must not park their vehicles
on their stall site.
Stallholders are not permitted to set up their stalls over the front
boundary of their site - that is, on the public walkway.
Stallholder signs are not permitted on the public walkways.
Stallholders must take all rubbish with them when leaving the market.
Stallholders must report any notifiable event (injury, illness, accident)
which occurs on their stall site to the Cambridge Market Gazebo or Lions Food
Caravan.
Stallholders not adhering to the above rules will lose the right to
operate at The Cambridge Market.
Emergency
The only deviation from the above rules would be in the advent of a storm,
bringing strong winds and rain; or a fire; or other events where your safety is
at risk.
We then request that stallholders depart from the market in an orderly
fashion, taking note that members of the public could still be present.
In addition, if stallholders have a sudden medical or family emergency
where they need to leave the market early, phone 027 693 7952 immediately for
Cambridge Market staff assistance they escort you and your vehicle through the
market area.
Rubbish
Please leave your site clean and tidy before you leave, take your rubbish with you. We appreciate
your co-operation.
The Market Organisers reserve the right to; relocate, re allocate or
resize stalls at their sole discretion.
PRIVACY POLICY
Introduction
The Lions Club of Cambridge Charitable Trust” is committed to protecting
personal information provided via this Website.
Personal Information
Information provided by you will be securely retained and kept
confidential. You have a right under the Privacy Act 1993 to request correction
or deletion of any personal information held by us about you.
Use of Information
We may use your information to operate and improve Cambridge Market.
We may share information with third parties outside of the “The Lions Club
of Cambridge Charitable Trust” such as our business partners to operate and
further improve our services.
When we use third parties to assist us in processing your personal
information, we require that they comply with our Privacy Policy and any other
appropriate confidentiality and security measures.
We may also share information with third parties in limited circumstances,
including when complying with legal process, preventing fraud or imminent harm,
and ensuring the security of our Market.
We will not share or sell your data to a third party without your
permission.
Contact Details
If you have any questions about the privacy of your
personal information please contact us at PO Box 251 Cambridge 3450.
OTHER POLICIES
Disclaimer of Liability
The Lions Club of Cambridge Charitable Trust will not be liable for
any loss or damage to the property of the stallholders due to fire, robbery,
accidents or any cause whatsoever that may arise from use and occupancy of
a stall at our Market.
The Lions Club of Cambridge Charitable Trust assumes no liability
for any damages or losses resulting from or relating to the failure of the
stallholder to comply with the provisions of these Terms & Conditions.
Complaints
Please bring any complaints to the attention of the Market Manager, or
contact The Lions Club of Cambridge Charitable Trust directly.
Insurance
Stallholders trade at Cambridge Trash & Treasure Market at
their own risk.
Changing the Terms and Conditions
We may change the Terms and Conditions, by changing or removing terms or
adding new ones at any time.
Any change applies from the time it is published on our website at www.cambridgemarket.nz
These Terms & Conditions must always be adhered to; otherwise,
expulsion from Market will occur.
Thank you for your inquiry, we look forward to allocating you a
stall.